Manage Your Time More Efficiently and Watch your Business Grow Manage Your Time More Efficiently and Watch your Business Grow

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Manage Your Time More Efficiently and Watch your Business Grow

Time is precious, particularly when it comes to running a small business. While being your own boss is a dream that's finally become a reality, it comes with a lot of responsibility. No doubt, you never seem to be able to check off all the items on your to-do list. From accounting, networking and marketing your company, coupled with everyday tasks, it may seem like there’s an endless number of things to accomplish and never enough time.

If you want to maintain some work-life balance, your time management skills really need to be on point. After all, there are never more than 24 hours in a day. Some entrepreneurs respond to this fact of life with focus and purpose. Others freak out. 

If you find yourself in the latter group, don’t worry. With the right time management techniques, you can take control of your time, making your work efficient, productive, and relatively stress-free. The following time management tips can help ensure you get your work done when you’re in the office, so you can enjoy your time away from work as well.

1. Set goals
Goal setting is crucial to any good time management strategy. To make sure you’re engaging in activities that support your business goals, both short- and long-term, you need to define those goals in terms that are clear and attainable. After all, if your goal is to just “to grow your business,” you might find yourself overwhelmed and not know where to begin.

Be Specific: The goal states exactly what needs to be attained.

Attainable: Rather than vaguely wishing to increase visitors — or setting a goal too high to reach — this goal states a specific number that is well within the realm of possibility but still ambitious.

Time-bound: There is a due date set at the end of six months to attain this goal.

Once you’ve set your goals, you can work backward to determine the individual steps you’ll need to achieve your goals. Everything else is a potential time-waster. Your daily plan should revolve around working on tasks and activities that directly relate to growing your business and generating revenue.

2. Prioritize wisely
Once you’ve set your goals and determined the individual tasks you need to complete to achieve them, it’s time to prioritize. Of course, you want to make sure you’re getting things done, but they should be the right things.

Important and urgent: . If a task falls into this category, you know it must be done right away. Focus your energy on completing your most important and urgent tasks before moving on to less time-sensitive items. These tasks should be done first thing in the morning.

Important but not urgent: These are tasks that may appear important, but upon closer examination, can be postponed to a later date if necessary. While these items are likely integral to smoothly run your business — for example, perhaps you need to update your website - this can wait until later in the week. 

Urgent but not important: Tasks that make the most “noise,” but when accomplished, have little or no lasting value. In this category, you might find a sales call from a potential client seeking to work with you, or perhaps an email or text that can wait until you are finished with the important and urgent tasks that you are currently dealing with.

Write down your three or four “important and urgent” tasks that must be addressed today. As you complete each one, check it off your list. This will provide you with a sense of accomplishment and can motivate you to move down the list, so you can also tackle less essential items in a timely fashion.

3. Just say no
You’re the boss. If you have to decline a request in order to attend to what’s truly important and urgent, do not hesitate to do so. The same goes for any projects or activities that you’ve determined are headed nowhere: Be prepared to move on to more productive tasks. Learn from experience to avoid wasting time later on.

4. Plan ahead
One of the worst things you can do is jump into the workday with no clear idea about what needs to get done. While it might seem like a waste of time to take five to ten minutes to think ahead rather than getting straight down to business, you’ll be surprised at how much more efficient you can be just by dedicating a little time to planning out the rest of the day.

If you plan your time wisely, you can focus on one task at a time, rather than wasting time jumping from one thing to the next (and rarely completing anything). This allows you to work smarter, not harder. 

Plan the night before: At the end of the day, take 15 minutes to clear your desk and put together a list of the next day’s most pressing tasks. It’s a great decompression technique, and you’ll feel better sitting down at a clean desk in the morning.

5. Eliminate distractions

Even though this is listed as number 5, I find that this is the biggest time-waster on my list. Start paying attention to the number of times someone interrupts you when you’re in the midst of an important task. Track self-induced interruptions, too, particularly those related to social media. Your smartphone is extremely useful, but it’s also highly addictive and the biggest time-wasters known to man.
It may take an extreme amount of will power, but shut the door and turn off your phone to maximize your time. Instead of being “always on,” plan a break in the day to catch up on email, make phone calls, talk with colleagues, etc.

6. Take time for yourself
This is so often forgotten in the hustle and bustle of running a successful business. However, taking care of yourself — i.e. getting plenty of sleep and exercise — is critical to maintaining any upward growth trajectory.

In fact, one Harvard study found that insomnia can cause the average worker to lose up to 11.3 days of productivity each year, while another study found that regular exercise helps improve concentration, sharpen memory, speed up your ability to learn, and even lower your stress levels.

Making sure you have some free time each day to spend on the people and things you love outside of your business is important for your mental health, and can help keep you energized and passionate about your work. After all, it’s important to keep things in perspective. You chose to become a small business owner, and every day you get to wake up to a day full of the possibilities you created for yourself.  Work smarter, not harder and reap the benefits of being your own boss!

Follow us on Facebook and Instagram!
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Subscribe to our YouTube Channel!
Revival Property Group
"Real Estate Solutions At Your Convenience"

Time is precious, particularly when it comes to running a small business. While being your own boss is a dream that's finally become a reality, it comes with a lot of responsibility. No doubt, you never seem to be able to check off all the items on your to-do list. From accounting, networking and marketing your company, coupled with everyday tasks, it may seem like there’s an endless number of things to accomplish and never enough time.

If you want to maintain some work-life balance, your time management skills really need to be on point. After all, there are never more than 24 hours in a day. Some entrepreneurs respond to this fact of life with focus and purpose. Others freak out. 

If you find yourself in the latter group, don’t worry. With the right time management techniques, you can take control of your time, making your work efficient, productive, and relatively stress-free. The following time management tips can help ensure you get your work done when you’re in the office, so you can enjoy your time away from work as well.

1. Set goals
Goal setting is crucial to any good time management strategy. To make sure you’re engaging in activities that support your business goals, both short- and long-term, you need to define those goals in terms that are clear and attainable. After all, if your goal is to just “to grow your business,” you might find yourself overwhelmed and not know where to begin.

Be Specific: The goal states exactly what needs to be attained.

Attainable: Rather than vaguely wishing to increase visitors — or setting a goal too high to reach — this goal states a specific number that is well within the realm of possibility but still ambitious.

Time-bound: There is a due date set at the end of six months to attain this goal.

Once you’ve set your goals, you can work backward to determine the individual steps you’ll need to achieve your goals. Everything else is a potential time-waster. Your daily plan should revolve around working on tasks and activities that directly relate to growing your business and generating revenue.

2. Prioritize wisely
Once you’ve set your goals and determined the individual tasks you need to complete to achieve them, it’s time to prioritize. Of course, you want to make sure you’re getting things done, but they should be the right things.

Important and urgent: . If a task falls into this category, you know it must be done right away. Focus your energy on completing your most important and urgent tasks before moving on to less time-sensitive items. These tasks should be done first thing in the morning.

Important but not urgent: These are tasks that may appear important, but upon closer examination, can be postponed to a later date if necessary. While these items are likely integral to smoothly run your business — for example, perhaps you need to update your website - this can wait until later in the week. 

Urgent but not important: Tasks that make the most “noise,” but when accomplished, have little or no lasting value. In this category, you might find a sales call from a potential client seeking to work with you, or perhaps an email or text that can wait until you are finished with the important and urgent tasks that you are currently dealing with.

Write down your three or four “important and urgent” tasks that must be addressed today. As you complete each one, check it off your list. This will provide you with a sense of accomplishment and can motivate you to move down the list, so you can also tackle less essential items in a timely fashion.

3. Just say no
You’re the boss. If you have to decline a request in order to attend to what’s truly important and urgent, do not hesitate to do so. The same goes for any projects or activities that you’ve determined are headed nowhere: Be prepared to move on to more productive tasks. Learn from experience to avoid wasting time later on.

4. Plan ahead
One of the worst things you can do is jump into the workday with no clear idea about what needs to get done. While it might seem like a waste of time to take five to ten minutes to think ahead rather than getting straight down to business, you’ll be surprised at how much more efficient you can be just by dedicating a little time to planning out the rest of the day.

If you plan your time wisely, you can focus on one task at a time, rather than wasting time jumping from one thing to the next (and rarely completing anything). This allows you to work smarter, not harder. 

Plan the night before: At the end of the day, take 15 minutes to clear your desk and put together a list of the next day’s most pressing tasks. It’s a great decompression technique, and you’ll feel better sitting down at a clean desk in the morning.

5. Eliminate distractions

Even though this is listed as number 5, I find that this is the biggest time-waster on my list. Start paying attention to the number of times someone interrupts you when you’re in the midst of an important task. Track self-induced interruptions, too, particularly those related to social media. Your smartphone is extremely useful, but it’s also highly addictive and the biggest time-wasters known to man.
It may take an extreme amount of will power, but shut the door and turn off your phone to maximize your time. Instead of being “always on,” plan a break in the day to catch up on email, make phone calls, talk with colleagues, etc.

6. Take time for yourself
This is so often forgotten in the hustle and bustle of running a successful business. However, taking care of yourself — i.e. getting plenty of sleep and exercise — is critical to maintaining any upward growth trajectory.

In fact, one Harvard study found that insomnia can cause the average worker to lose up to 11.3 days of productivity each year, while another study found that regular exercise helps improve concentration, sharpen memory, speed up your ability to learn, and even lower your stress levels.

Making sure you have some free time each day to spend on the people and things you love outside of your business is important for your mental health, and can help keep you energized and passionate about your work. After all, it’s important to keep things in perspective. You chose to become a small business owner, and every day you get to wake up to a day full of the possibilities you created for yourself.  Work smarter, not harder and reap the benefits of being your own boss!

Follow us on Facebook and Instagram!
&
Subscribe to our YouTube Channel!
Revival Property Group
"Real Estate Solutions At Your Convenience"

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